Employer FAQ

For Employers who will a host a KCSIC-managed intern at their job-site:

This is my first time working with an intern. What kind of support will I receive?

You will receive an Employer Toolkit, plus you will receive personal attention from your assigned HKCY Coach or Program Coordinator. These supports can help you craft job descriptions, facilitate intern performance, understand payroll and training, and much more.

What kind of work can I ask the interns to do?

Youth are highly motivated to produce quality work. They want to make meaningful contributions and develop their professional skills. Every organization has projects currently on the “back burner.” A youth might be just the person to complete these projects! In addition, interns can assist in projects such as research, greening the office environment, marketing, social media, administrative tasks and/or technology-related duties.

What if I want to participate but don’t necessarily have a specific project or task for the intern to work on?

Sample job descriptions and project ideas have been developed for each industry area which can be found in this toolkit. Your Coach may also meet with you to discuss how to best use the intern. Together, you may create engaging projects that keep the intern(s) busy.

Can we take our interns off-site or on a field trip?

You may absolutely take your interns off site or on a field trip!  We simply ask that you notify your Coach in advance.  Additionally, for any intern under the age of 18, you must first receive consent from a parent/guardian.  HKCY can supply you with a standard permission slip, or you may create your own; however, it must be signed prior to the trip. Please note that minor interns are not permitted to ride in personal vehicles. If your work with youth will require transportation, the vehicle must be company owned and insured. Otherwise, any minor interns can drive themselves or take public transportation. If your interns are over the age of 18, this stipulation does not apply.

Are employers able to terminate interns if necessary? What is the process for doing so?

Yes. Employer Partners have the same responsibilities and rights regarding interns as they do their own staff. It is recommended that you speak to your Coach prior to terminating an intern. However, it is ultimately your decision if you choose to terminate, and how you choose to terminate.  HKCY will work with you to replace an intern if that outcome is desirable.

Is attendance at the Cohort-based Professional Development sessions a requirement for interns?

Yes. Professional Development is an integral part of the internship program where interns have the opportunity to share and learn with their peers while creating a valuable portfolio of work they will be able to use for future career success.  These sessions take place one day each week during the managed internship time-frame (5 weeks).

Is the employer responsible for making sure the interns complete the assignments given to them?

Interns are co-managed by 1) an on-site representative and 2) their Coach.  It is recommended that the on-site representative ask about the assignments and provide time for the intern to work at a company computer to complete the assignments. This does not mean the employer is responsible for the completion of the work— that’s each intern’s responsibility, with oversight from their assigned HKCY Coach.

Can the intern work more than the allotted program hours or time-frame?

It depends: Yes, if you are a paying employer partner. No, if you’re a subsidized or sponsored worksite. If you are interested in having interns work additional hours or to extend the time-frame of employment, you can do so by contacting your Coach or Program Coordinator.

Can interns work on Saturdays?

Employers may request that interns work on Saturdays; however, it is not a requirement of the internship program. If you would like interns to work on Saturdays please indicate your request when completing the initial Internship Request Form.

Can interns volunteer additional time at the worksite?

No; this is a paid internship program and all time worked must be compensated.

Can a worksite hire their interns after the internship program ends?

Absolutely! You have already been through a trial run with these candidates during their internships. You know the talents they possess and the quality of work they can produce. By maintaining contact with youth after they return to school, you will simplify the process of recruiting them when they are ready to graduate. A positive experience will bring candidates to your organization.

What should I do if an intern doesn’t show up for work?

Your Coach will handle it.  Inform your Coach through our communications platform, or by email, and they will follow up with the intern to determine the reason for the absence and develop a strategy to ensure the intern’s attendance moving forward.

My office is located outside of Kansas City. Can I still participate?

Yes! We are able to place interns at worksites outside of Kansas City as long as it is feasible for interns to access by car or public transportation. If you are located further outside of the city or not easily accessible via public transportation, you have the option to sponsor an intern at a non-profit or small business in the greater KC area.

How does the payment process work?

Once an employer commits to support the Internship program they will be sent an invoice and letter which details the commitment and the total cost. We ask that all payments are received well before the program begins.

What are the appropriate steps to take if there is a worksite incident?

As stated on the Worksite Agreement Form:

Depending on the nature of the incident, you should contact your HKCY Coach. Be sure to collect emergency contact information for all interns at your worksite and reach out to them in case of an emergency or injury.
Your worksite must submit an Incident Report to Hire KC Youth and your Coach within 48 hours of any accidents or injury to any youth placed at the worksite. The Incident Report can be found in our Employer Toolkit.


For Employers who directly hire and employ an intern and/or seasonal employees:

My company hires young people for seasonal summer jobs, can I still receive recognition?

Yes, if you hire youth in seasonal or part-time jobs you may be eligible to receive recognition as a Hire KC Youth Employer and receive a digital Seal of Approval if you meet the following criteria:

  • You accept the HKCY common application as part of your hiring process
  • Applicants who complete the common application will be shared with recognized Employers. This does not replace your own Job Application or HR processes, but is a new first step, and a way to centralize access to jobs and opportunities for youth.
  • You participate in citywide reporting and complete a hiring survey of your hires.
  • The employer pays the youth directly.
My company already runs an internship program, can I still receive recognition?

Yes, if there is a pre-existing internship program at your company you may be eligible to receive recognition as a Hire KC Youth Employer and receive a digital Seal of Approval if you meet the following criteria:

  • The internship program is not funded by HKCY/KCSIC.
  • The employer pays the youth directly.
  • You accept the HKCY common application as part of your hiring process
  • Applicants who complete the common application will be shared with recognized Employers.  This does not replace your own Job Application or HR processes, but is a new first step, and a way to centralize access to jobs and opportunities for youth.
  • Interns are Greater Kansas City area residents and are at least 16 years old by June 1 of the calendar year.
  • Worksites meet the Hire KC Youth Worksite Quality Criteria (compliance with applicable laws, worksite safety, mentoring and evaluation of interns throughout the summer experience).
  • The internship program has a training/learning component for the youth in the program.
  • The employer has agreed to submit a Hire KC Youth Seal of Approval Intern Data Form which requests information regarding the intern’s name, gender, ethnicity, birth date, and home zip code.

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